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1. Applicability
| Aspect | Details |
| Applicable Entities | Companies permitted under relevant laws and regulations |
| Types of Meetings | General Meetings (AGMs, EGMs) |
| Legal Framework | As per MCA Circulars and Companies Act provisions |
2. Mode of Conduct
- Meetings may be held through:
- Video Conferencing (VC)
- Other Audio-Visual (AV) Means
- Platforms must ensure:
- Two-way communication
- Capability to record proceedings
- Accessibility for shareholders
3. Notice Requirements
| Requirement | Description |
| Mode of Sending | Email or other electronic means |
| Content of Notice | Date, time, instructions for joining, manner of voting, etc. |
| Timeline | As per statutory requirements |
4. Participation and Quorum
- Shareholders can:
- Join from remote locations
- Use secure login credentials
- Quorum:
- As per standard provisions
- Counted based on virtual attendance
5. Voting Mechanism
| Voting Type | Description |
| Remote E-voting | Prior to the meeting |
| E-voting during meeting | Enabled through VC platform |
| Physical voting | Not applicable in virtual meetings |
6. Record Keeping
- Companies must:
- Maintain recordings of the meeting
- Keep transcripts (in case of listed companies)
- Ensure audit trail of votes cast
7. Other Considerations
- Ensure accessibility for differently-abled shareholders
- Provide helpline for technical assistance
- Follow data privacy and security protocols
Penned by Romilla Akham, Associate